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Goodbye to complaints from Boss, Employees and Department Heads
Today Mr. John, HR officer of a 3000 people multi-location company is not spending his late nights at office, his never ending fight with old paper files is over and he is free from dust infection too
But 6 months back, the story was something else…let’s rewind
Eventhough john’s company is a multi billion enterprise, they were still traditional in management information systems and processes were not automated. Email usage is negligible…less than 5%. As John is handling Employee Leave, Travel and Clearance, holiday/vacation season and payroll cycle closing period would be so hectic.
Can you imagine the ‘process to avail leave’ in john’s company?
- First employee will send a request for leave balance information to John through employee’s immediate manager
- John will check the paper records and intimate the leave balance to employee
- Based on this employee will request for leave to immediate manager
- Immediate manager will forward the request to Department Head through proper channel
- Again 2/3 managers in between immediate manager and department head will put their signature on request
- Approved leave request will reach John
- John will prepare a leave statement and send to payroll team
- Apart from this if a Department Head wanted to know how many people planning to go on leave for a particular period, John needs to spend hours on record room
- At any point of time, john will be having 30-40 requests pending with him
But today things are different… let’s examine john’s work
- John switches on his personal computer
- Checks mails and see alerts with regard to approved leaves
- Signs in to HRMS suite and monitor overall status of leave applications
- Generates Leave Reports for HR data analysis purpose
Goodbye to complaints from Boss, Employees and Department Heads
This is achieved by streamlining and automating employee leave process. John’s boss is happy with the Return on investment too
Current Employee Leave Process in a nutshell
- Employee signs in to HRMS - Employee self service
- Checks leave balance
- Submit leave request online to immediate manger with copy to other managers
- Immediate manger reviews and forwards to Department Head
- Department Head reviews and when approves, John, Employee and payroll officer receives mail alerts
- Payroll officer processes salary
- Automatic Leave grant happens (if required)
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