The presenter could choose to share a PDF document of the PowerPoint presentation, as PDF is a great way to share documents by email or any other means and the content cannot be easily changed.

Do you know that you could convert your Word, Excel, PowerPoint documents to PDF? Yes, this can be accomplished without using any third-party tools. Moreover, the PDF copy of the Word, Excel, PowerPoint documents will retain the fonts, images and the formatting! The PDF documents would also look the same on most computers.

How to convert Word, Excel, PowerPoint to PDF?

In Office 2010, click “File” > “Save & Send” > “Create PDF/XPS document”.

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You could also optimize the PDF file for online publishing and printing, by choosing “Standard” or “Minimum Size” options, while saving the PDF.

For Office 2007, a Microsoft add-in was released to publish Word, Excel, PowerPoint as PDF. After installing the add-in, you need to open the presentation, Click on the “Office” button in the top left corner of PowerPoint 2007, choose “Save as” and click on PDF or XPS in the pop-up menu. You will then be presented with a “Publish as PDF or XPS” dialog box. You then have to specify a location to save the converted PDF file.

It seems that Microsoft doesn’t give solutions for Office 2003. As I know there is still a large population of Microsoft Office 2003 users, here I suggest a software for converting Word, Excel, PowerPoint to PDF for FREE – Moyea PPT to PDF Converter. Besides what its name says PPT to PDF, it can also help convert Word and Excel to PDF. Though a freeware, it is really powerful for all Microsoft Office versions are supported. So it deserves a try.

While Word, Excel and PowerPoint are great tools to create impressive documents, PDF is a great way to share the content as it reduces the file size considerably.