Once Unit Head is approved, then the approved resignation would be pending at HR desk for Exit Interview and Settlement. If we insist a business rule - settlement needs to be initiated and dues to be collected from all departments on or before last working day and letters will be issued subject to satisfactory dues clearance, no employee can skip the process. For example, stakeholders like Department Manager, Admin/Facility Manager, Canteen Manager, Librarian, Finance Manager, IS&IT Manager etc. can intimate their Release clearance with/without recovery proposal to Payroll Department before full and final settlement (FFS).

End result would be proper KT, effective work handover, proper company assets transfer, 100% recovery of dues, perfect FFS etc. Over a period of time, HR would be able to identify the actual reasons behind attrition and effective propose solutions to reduce attrition. If we can implement a process either with the help of paper forms or as part of integrated HRIS, we can make all stakeholders in the process, accountable on clearance and release of an employee and entire process of exit/full and final settlement will be simplified and easily traceable

What doyou think? Please share your feedback?